Are you looking for a better, easier way to invoice because you are tired of manually generating invoice in Excel or Word? Maybe now is the time to look for an online system that is going to help you issue quotes and invoices the modern way.

We all know that making invoices and quotations manually can be very time consuming and also technically challenging. Do any of the following manual invoicing related problems sound familiar?

• Manual invoicing wastes time: It can honestly take hours to invoice your entire client database every month, especially if you run a business that requires clients to be billed on a recurring or subscription basis.
• Errors can be made: Manual invoicing leaves your invoices open to human error. Skipping an invoicing number or duplication an invoice can be detrimental to your businesses accounting.
• Entering the same details over and over again: Making invoices yourself in Excel or Word usually means that the lime items or item descriptions you use are not easily accessible and have to be retyped or copy/pasted on a repetitive basis, wasting precious man hours.
• Issuing your invoices to clients: Sending each invoice or quote manually can take hours and results in invoices often not reaching their intended recipients or emails being set with an incorrect invoice attached or worse still, without attachments.
• Backups: If you make invoices yourself you probably store them on one work computer. This means invoices cannot be access when you are away from this computer, limiting your mobility and potential to give swift customer service with billing enquiries.
• Is your data safe? Storing all your invoices and quotations on one pc can result in everything being lost when your computer crashes or gets stolen. Security on your work pc is also only as good as the anti-virus program you can afford; often times leaving your data open to being accessed by unauthorized personnel.

This may lead you to ask why anyone would still be using these outdated procedures to send invoices and quotes to their clients. You will therefore be shocked to hear that a large portion of freelancers and small business owners still apply these outdated business billing principles to their invoicing today. Little do they know that clean, safe, backed-up modern billing is only a few clicks away. And that this way of billing won’t break the bank.

The way forward: Online invoicing

Finding a web-based billing system for your business is one of the simplest things you can do. It also has one of the biggest impacts on your businesses success. Simply starting by doing an online search for a web based billing or invoicing system, review and compare and you could be well on your way to better billing within a matter of minutes.

Benefits of doing web-based invoicing:

• As online billing is automated you will save hours of time you would have spent on billing each week. Because you don’t need to do so much manual work you can also employ less staff.
• No more human errors, duplications or mistakes. An online system eliminates these almost entirely as they have built-in fail safes to prevent this.
• Online billing systems usually automate everything for you. Because most online billing systems uses standardised templates and line items all you need to do is enter them once and you never have to re-enter them again.
• Gone are the days that you need to manually email invoices to clients. Most good billing systems come with the ability to schedule the automatic sending of invoices. No more converting invoices to PDF manually either – most good online invoicing systems issue the invoices you schedule in html and PDF format.
• Are you active? Always out of the office seeing clients or meeting suppliers? An online billing system stores all your billing data online. This means you can access it anytime, anywhere, from any web enabled device. Truly mobile billing.
• Good online invoicing systems run real-time backups of your data and have stringent security protocols in place meaning your data is always safe. Never again will you lose any client data due to a stole laptop or crashed pc.

Now is the time to take action! Get started today. It is simple. Anyone can do it. Get online and start searching for a web-based invoicing or billing systems that going to get you billing the 21^st century way.